Privacy Policy
Admin Tools is committed to protecting the privacy of visitors of the Admin Tools website(s), individuals who register to use the products and services, individuals who register to attend the Company’s corporate or other events, and business partners. This privacy page describes our privacy practices in relation to your activities with us, including your choices regarding use, access, and correction of Personal Data.
Here at Admin Tools, we take your privacy seriously and will only collect and/or use the information below in accordance with this Privacy Policy (“Policy”). By visiting our website and/or enrolling in our services, you agree to be bound by the terms of this Policy.
This Privacy Policy explains how we collect, use, share and protect your personal data. It is important that you read through all of this Privacy Policy so that you are aware of how and why we are using your personal data.
This Privacy Policy is provided in a layered format:
- Who we are
- Principles of processing your personal data
- How we use your personal data
- The personal data we collect from you
- When and how we share your personal data with others
- Third-party content/links
- Transfer of your personal data to other countries
- The security of your personal data
- Our storage and retention of your personal data
- Children's Information
- Cookies
- Your rights
- Changes to this privacy policy
1. Who we are
Admin Tools, LLC (registered address 1049 El Monte Avenue, Mountain View, California 94040) so when we mention “Admin Tools”, “we”, “us” or “our” in this Privacy Policy, we are referring to this company which is responsible for processing your data..
2. Principles of processing your personal data
We process your personal data based on the following principles of:
2.1. Fairness and lawfulness
We process your personal data only after obtaining your consent for the processing, and for a determined specific purpose, unless otherwise expressly specified by law. Admin Tools has developed clear procedures regarding the processing of personal data based on lawfulness.
2.2. Transparency
We process your personal data in a fair and transparent manner, and only with your knowledge and in respect of your given rights.
2.3. Purpose limitation
We ensure that your personal data is only processed within the purposes as outlined in the consent form and only by those Admin Tools employees needed to be involved in the processing operations to fulfill these purposes. Subsequent changes to the purpose are only possible to a limited extent, and require substantiation and your additional consent.
We will ask for your consent before using information for a purpose other than is set out in this Policy.
2.4. Data minimization
We collect and process only your personal data if actually needed in order to achieve its processing purposes. Admin Tools also does not retain your personal data longer than is required to achieve the relevant purposes.
2.5. Accuracy
Personal data must be accurate and, where necessary, kept up-to-date. We take every reasonable step to ensure that your data, when inaccurate or incomplete, is either erased or corrected. We ensure that inaccurate or misleading data will be corrected as soon as possible.
2.6. Storage limitation
Admin Tools is limiting the storage scope and time to a level appropriate and necessary to fulfill the purposes of the processing of your data in line with your consent. Therefore, we have specified limited periods for personal data storage.
2.7. Integrity and confidentiality
We acknowledge personal data to be subject to data secrecy. Our priority is to secure the confidentiality and integrity of your processed personal data. Admin Tools secures your personal data with suitable organizational and technical measures to prevent unauthorized access, illegal processing or distribution, as well as accidental loss, modification or destruction.
2.8. Accountability
We will be responsible for and be able to demonstrate compliance with the aforesaid six data protection principles.
3. How we use your personal data
We use the collected data for various purposes:
- To register you as a new customer or as a new contact or user.
- To process and deliver your order including: Manage payments, fees and charges. Collect and recover money owed to us. For accountancy purposes.
- To provide our service to you which will include: To send you alerts when we detect problems with the checks we monitor for you. To send you periodic reports detailing the uptime of the checks we monitor for you.
- To manage our relationship with you which will include: Sending reminders when renewals are due or payments are required. Notifying you about changes to our services or the management of our services. Notifying you about changes to our terms or privacy policy. Asking you to leave a review or take a customer survey.
- To administer and protect our business and this website (including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data).
- To use data analytics to improve our website, products/services, marketing, customer relationships and experiences.
- To make suggestions and recommendations to you about services that may be of interest to you.
- In case the purpose of processing will be changed to a contradictory purpose, we will obtain additional consent from you for the processing.
4. The personal data we collect from you
Information You Provide to Us
- Personal Information: Your personal information includes all of the data you provide us when you sign up for an account or enroll in our services, including your name, email address, telephone number. If you make a payment for services, your card information is not held by us, it is collected by our third party payment processors, who specialize in the secure online capture and processing of card transactions.
- Network & Services: Information about your network or services required to monitor them.
- Credentials: Depending on the checks you use, you might provide us with credentials i.e. (HTTP, FTP, SMTP).
- Information We Collect Automatically
- Log Data: We collect information that your browser sends to us that is called Log Data. This Log Data may include information such as your computer's Internet Protocol (“IP”) address, browser version, pages that you visit, the time and date of your visit, the time spent on those pages, and other statistics. We also collect log information when you use our Service, for example, when you make changes to your account.
- Location Information: We may, for example, use an IP address received from your browser or device to determine approximate location. We may also collect location information from devices in accordance with the consent process provided by your device.
- The cookies may be used by us to help us manage the Website and provide functionality and customized messages to you, but we do not provide this information to third parties, except as required by law. Admin Tools also uses session cookies. These are not permanent cookies, and are removed when your browser closes or your computer is powered off.
More information about Admin Tools cookies you can read in the Cookie section below.
5. When and how we share your personal data with others
We do not sell, lease, rent or otherwise disclose your personal data to third parties unless otherwise stated below. Admin Tools share your information in the following ways:
Service Providers. Admin Tools may provide access to or share your information with select third parties who perform services on our behalf. These third parties provide a variety of services to us, including without limitation billing, sales, marketing, provision of content and features, advertising, analytics, research, customer service, data storage, security, fraud prevention, payment processing, and legal services. Please, contact our DPO in case you want to receive the list of our service providers with whom we are sharing your personal data.
Third-Party Integrations. When you initiate a connection with a third-party integration through the Services, we will share information about you that is required to enable your use of the third-party integration through the Services. Legal Requests. In the event of a subpoena, court order, or request of the government or a regulatory authority, Admin Tools reserves the right to disclose any such personal information necessary to comply with such subpoena, court order, request, or applicable law.
6. Third-party content/links
Users will find content and products of other companies or organizations on our Website and/or links to the websites and services of our suppliers, licensors or other third parties. While we make reasonable efforts to monitor the websites or services, we do not control them. Each such third party is solely responsible for complying with the laws, rules and regulations applicable to its business and operation of its website. We are not responsible for the privacy practices, the content, or the legal and regulatory compliance of such websites or their owners and operators. These websites and services may have their own privacy policies and customer service policies, or no policies at all. We encourage you to review the privacy policies of any third party websites before providing your information to them.
7. Transfer of your personal data to other countries
Your information, including Personal Data, may be transferred to, and maintained on, computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those from your jurisdiction.
If you are located outside the United States and choose to provide information to us, please note that we transfer the data, including Personal Data, to the United States and process it there.
Your consent to this Privacy Policy followed by your submission of such information represents your agreement to that transfer.
We will take all steps required to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there are adequate controls in place including the security of your data and other personal information.
8. The security of your personal data
The security of your data is important to us, but remember that no method of transmission over the Internet, or method of electronic storage is 100% secure. While we strive to use commercially acceptable means to protect your Personal Data, we cannot guarantee its absolute security.
We have put in place procedures to deal with any suspected data security breach and will notify you and any applicable regulator of a suspected breach where we are legally required to do so.
9. Our storage and retention of your personal data
We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, tax or reporting requirements.
10. Children's Information
Admin Tools does not knowingly collect any Personal Identifiable Information from children under the age of 16. If you think that your child provided this kind of information on our website, we strongly encourage you to contact us immediately and we will do our best efforts to promptly remove such information from our records.
11. Cookies
Cookies are data that is stored in your browser while you surf the web. When you visit a website, cookies are sent to the server to let the website know your previous browsing history. We may use cookies to track your use of Admin Tools in order to provide you with a more personalized experience. You may elect to not accept our use of cookies by choosing the appropriate setting on your browser. However, without cookies, you may not be able to experience some of the features of Admin Tools.
Cookies are files or pieces of information that may be stored on your computer (or other devices, such as smartphone or tablet) when you visit our Site. This allows our Site to distinguish your device from those of other users of the Site. A cookie will usually contain the name of the website the cookie has come from, the lifetime of the cookie (i.e. how long it will stay on your device), and the value, which is usually a randomly generated unique number. How do we use cookies?
We use cookies to identify your device and your interests, to remember your preferences, and to track how you use our Site. We also use cookies and other tracking technologies to control access to certain content on our Site, protect the Site, and to process any requests you make to us. To administer our Site and for the research purposes, we also incorporate a few third-party services to track and analyse statistical usage and volume of information from users of the Site. These third-party services use persistent cookies to help us improve user experience, manage the content of the Site, as well as analyse how users navigate and use the Site. Our cookies are used for the following purposes:
- Strictly necessary/Technical
- These cookies are necessary to allow us to operate our Site so you may access them as requested. For example, they let us recognize that you have created an account and have logged in this account to access the Site content.
- These also include cookies, which allow us to remember your previous actions within the same browsing session, and to secure the Site.
- Analytical/Performance
- These cookies are used by Admin Tools or a third-party service provider to analyse how the Sites are used and their performance. For example, they track the most visited pages, and where the visitors come from. They include, for example, Google Analytics cookies.
- Functionality
These cookies let us operate the Site in respect to the choices you make and actions you take. They allow us to remember your device in-between the visits. For example, our systems can recognize your user name and remember how you customized the Site and services (changed the text size, fonts, languages and other configurable elements), and provide you the same customizations during the future visits.
Third-party Advertising
These cookies collect information about your activities on the Sites to provide you the targeted advertising. We may also allow our third-party service providers to use cookies on the Sites for this purpose, or to collect information about your online activities over time and across different websites. The third-party service providers, which generate these cookies, such as Google, LinkedIn, YouTube and Facebook, have their own privacy policies, and may use their cookies to target advertising to you on other websites, based on your visits to us.
First-party and third-party cookies
“First-party cookies” are cookies, which belong to us, and located on your device. “Third-party cookies” are cookies, which another party places on your device through our Site. Admin Tools may contract with third-party service providers to send emails to users, who have shared their contact information with us. To help measure and improve the effectiveness of our email communications, and/or to determine if users have opened the messages and have clicked the links, the third-party service providers may place cookies on the devices of these users. For more information on how third parties collect and use information on our behalf, please refer to their privacy policies. We use the following types of cookies:
Persistent cookies
We use persistent cookies to improve your experience of using the Site.
Session cookies. Session cookies are temporary and removed at once from your device after your web browser closes. We use session cookies to help us track the internet usage as described above.
Alternatively, if you are browsing the Internet, you can disable the use of Cookies on your browser. Here is how to do this on the most popular browsers:
- Google Chrome
- Internet Explorer
- Mozilla Firefox
- Safari
You can block the use of Cookies at any time. Please remember that both managing the Cookies settings panel and opting to reject Cookies is specific to each browser you are using. Therefore, if you configure Cookies one way on one device and want your option to apply equally to another device, you must enable the same option on the other device. Additionally, regarding third-party Cookies used to provide advertising based on your interests, please note that certain third parties may be members of some of the following self-regulatory programs for online behavioural advertising, with the relevant voluntary exclusion options:
Google Analytics - https://tools.google.com/dlpage/gaoptout
DoubleClick - https://support.google.com/ads/answer/7395996
FullStory - https://www.fullstory.com/optout/
The data collected by the Site and/or through cookies, which may be placed on your device, will be stored only as long as is needed to fulfil the purposes mentioned above.
12. Your rights
We provide you with data protection rights, prescribed by the European Union laws, in particular the General Data Protection Regulation, and the relevant national laws. You have, for example, the following rights:
·the right to obtain any information about the processed personal data within one month;
·the right to access your personal data;
·the right to correct or erase your personal data;
·the right to be aware of any correction or erasure of your personal data, restriction of processing, and recipients of personal data;
·the right to object to the processing of your personal data;
·the right of data portability;
·the right not to be subject to a decision, based solely on the automated processing; and
·the right to lodge a complaint with a data protection authority.
You may exercise these rights by sending a request to privacy@admintools.io.
13. Changes to this Privacy Policy
We reserve the right to modify this Privacy Policy at any time at our sole discretion. Changes to this Policy will be effective when posted to this page and your continued use of our website and its services shall constitute your acceptance to such changes. We shall not be required to notify you in writing when changes are made to this Policy. We recommend that you check this page periodically to stay up to day on any modifications made to this Privacy Policy.
Contact Information
If you have any questions in relation to this Privacy Notice, please contact us at privacy@admintools.com.
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